Campaign Prospect Manager

Organization Overview

Position Summary

The Campaign Prospect Manager blends campaign oversight with donor pipeline development, aligning with the Bold, Gold & You! Campaign to achieve its $575 million goal. 

The position collaborates with Development Officers and the National Leadership Committee to effectively manage their portfolios, prospect lists, track proposals through the donor cycle, and analyze data. The position focuses on identifying, cultivating, and soliciting individuals for fundraising by working with the Development team through strategy, data analysis, campaign execution, and performance reporting to drive engagement and meet the team’s fundraising goals.

The position reports to the Associate Vice President of Development.

Position Specifics

• Lead the development and execution of the university’s campaign prospect strategy, aligning prospect identification, prioritization, and movement with campaign goals and institutional priorities.
• Serve as a key advisor to campaign leadership, staff, and volunteers on prospect readiness, capacity modeling, and pipeline risk.
• Translate campaign fundraising targets into actionable prospect strategies and benchmarks at the unit, school, and gift officer level.
• Establish and enforce prospect management standards, including stage definitions, contact expectations, and activity thresholds.
• Facilitate prospect strategy sessions, portfolio reviews, and campaign readiness discussions with frontline staff and advancement leadership.
• Develop and maintain sophisticated campaign dashboards, pipeline reports, and forecasting tools for senior leadership.
• Analyze campaign progress, solicitation outcomes, and pipeline health to inform strategic decisions and resource allocation.
• Ensure accurate and timely campaign reporting for internal leadership, trustees, and external stakeholders as required.
• Serve as a subject-matter expert on campaign-related prospect data within the CRM, ensuring consistency, accuracy, and compliance with institutional standards.
• Design and refine prospect management workflows that integrate prospect research, alumni engagement, annual giving, and major gifts.
• Partner with advancement services, data, and IT teams to enhance system functionality and reporting capabilities.
• Other duties as assigned.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Qualifications

Competencies

• Accuracy: Ability to perform work accurately and thoroughly.
• Active Listening: Ability to actively attend to, convey, and understand the comments and questions of others.
• Adaptability: Ability to adapt to change in the workplace.
• Analytical Skills: The ability of the individual to gather raw data and to process that data into a meaningful form.
• Communication, Oral: Ability to communicate effectively with others using the spoken word.
• Communication, Written: Ability to communicate in writing clearly and concisely.
• Consensus Building: Ability to bring about group solidarity to achieve a goal.
• Customer Oriented: A desire to serve both external and internal clients by focusing effort on meeting the clients’ needs, understanding their concerns, and seeking to build trust.
• Detail-Oriented: Ability to pay attention to the minute details of a project or task.
• Diversity Oriented: Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Interpersonal: Ability to develop and maintain relationships with others.
• Management Skills: Ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
• Organized: Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills: Ability to effectively present information publicly.
• Project Management: Ability to organize and direct a project to completion.
• Relationship Building: Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
• Reliability: Ability to be dependable and trustworthy.
• Self-Motivated: Ability of the individual to reach a goal or perform a task with little supervision or direction.
• Strategic Planning: Ability to develop a vision for the future and create a culture in which the long-range goals can be achieved.
• Time Management: Ability to utilize the available time to organize and complete work within given deadlines.

Skills + Abilities

Education: Bachelor's degree (B. A.) from a four-year college or university required; advanced degree preferred.

Experience: Minimum six (6) years of progressively responsible experience in prospect development, prospect management, or advancement operations within higher education or a similarly complex nonprofit.

Communication/Language: Strong; Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Must possess excellent knowledge of Windows applications as well as constituent database management acumen, including Google Suite, presentation software experience, and database administration experience.

Other Requirements

• Advanced analytical skills with the ability to synthesize data into clear strategic recommendations.
• Deep familiarity with advancement CRMs and reporting tools.
• Strong interpersonal skills with the ability to influence senior leaders and frontline fundraisers.

Physical Demands

• Stand O (Occasionally)
• Walk O (Occasionally)
• Sit F (Frequently)
• Handling/Fingering O (Occasionally)
• Reach Outward O (Occasionally)
• Reach Above Shoulder O (Occasionally)
• Climb O (Occasionally)
• Crawl O (Occasionally)
• Squat or Kneel O (Occasionally)
• Bend O (Occasionally)
• Speak F (Frequently)

Lift/Carry

• 10 lbs or less O (Occasionally)
• 11-20 lbs O (Occasionally)
• 21-50 lbs O (Occasionally)
• 51-100 lbs N (Not Applicable)
• Over 100 lbs N (Not Applicable)

Push/Pull

• 12 lbs or less O (Occasionally)
• 13-25 lbs O (Occasionally)
• 26-40 lbs O (Occasionally)
• 41-100 lbs N (Not Applicable)
   

N (Not Applicable) 
Activity is not applicable to this occupation.

O (Occasionally) 
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

• Vision (Near, Distance, Peripheral, Depth Perception)
• Hearing (Auditory perception, or audition) 
• Must be able to communicate extensively and effectively via telephone/TTY, one-on-one conversations, group conversations, virtually, and through email and written correspondence.
• Requires extensive use of computer keyboards.
• Must be able to sit or stand for extended periods of time, traverse the campus, travel regionally via conventional forms of transportation, tolerate dust in the environment, and lift to 25 pounds.

Work Environment

Normal office environment

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual, and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability, and service guide the daily decisions and interactions across campus.

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation, and admission procedures. Institutional decisions regarding hiring, promotion, compensation, and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity, or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires, and promotes individuals based on their qualities and merits.

Salary & Benefits

Entry-level salary is $65,664.00 and will go up from there, depending on years of experience.

There are many benefits offered to DePauw employees.

For full-time benefits-eligible employees, these benefits include medical, dental, and vision insurance. Basic Life insurance, Accidental Death & Dismemberment (AD&D), and Long Term Disability are paid for by DePauw University. Full-time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance, are also employee benefits.

All employees may participate in the retirement savings plan, as well as receive employee discounts and access to University resources.

At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time, Personal Time (hourly), and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

Enjoy access to the amazing facilities and programs DePauw University has to offer, such as:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

Other Information

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

Link to Apply